Time saved calculator & setup guide

Live in 48 hours. Hours back every week after that.

See exactly how much time KaapLiving saves you — then walk through the five setup steps that take you from sign-up to your first live guest reply.

See my time saved ↓ How setup works ↓
8–10 hrs
average host time spent per property, per week
< 1 hr
what it drops to with KaapLiving
Time saved calculator
See your hours back

Adjust the sliders for your portfolio. The calculator shows how much time KaapLiving saves you each week across guest messaging, cleaning coordination, check-in admin and maintenance.

Properties managed 2
110
Average occupancy 72%
40%95%
Average stay length 4 nights
2 nights10 nights
Guest messages per stay 12
430
You get back every week
9.4 hrs
That is 490 hours per year — time back in your life, not your inbox.
Guest messages
3.2 hrs
Cleaning coord.
2.8 hrs
Check-in & admin
3.4 hrs
Estimates based on typical STR operations. Actual savings vary by portfolio and management style.
Setup guide
Live in 48 hours — here is exactly how

Five steps from sign-up to your first live guest reply. No technical knowledge needed. We walk you through everything.

01
Tell us about your apartment
We ask you a set of questions about each property — so the AI can answer guests accurately from day one. WiFi, access, house rules, quirks. You enter it once. It works forever.
Property knowledge base
Sea Point Studio
4th floor, Unit 12
SeaPoint_Fibre / kaap2024!
Key safe on left of front door. Code: 4821. Lift to 4th, turn right.
10:00 am
2:00 pm
No smoking. No parties. Quiet after 10pm. Parking in Bay 12 basement.
02
Link your management WhatsApp number
We set up a dedicated property management WhatsApp number for your portfolio. Guests message this number — you do not give out your personal number. The AI replies in your name. You can take over any conversation with one tap.
Management number setup
Your dedicated number
+27 66 293 3042
Guests see this as your property management contact. Your personal number stays private.
Hi, what time can I check in tomorrow?
AI reply · 4 seconds
Hi! Check-in is from 2pm. I'll send your full check-in instructions tomorrow morning, including the access code and parking details. Is there anything else you need before you arrive? 🙏
You see every message in your KaapLiving dashboard. Tap Take over on any conversation to reply yourself — the AI pauses until you hand it back.
03
Add your cleaning team
Add your cleaner's WhatsApp number and a checklist for each property. At every checkout, KaapLiving sends them the alert automatically — no more manual coordination. They confirm done, send photos, and the next guest's check-in goes out.
Cleaning contacts
N
Nomsa Dlamini
Cleaning service
+27 71 234 5678
Active
+ Add another cleaner
Checkout alert preview
Automated alert · on checkout
Hi Nomsa 👋 Checkout just happened at Sea Point Studio (Unit 12). Please clean by 2pm for next guest. Checklist: ✓ Linen change ✓ Restock toiletries ✓ Check geyser pilot ✓ Photo the balcony. Reply DONE when finished.
04
Add your maintenance team
Add your contractors — plumber, electrician, handyman. When a guest reports a fault or a cleaner flags damage, the ticket goes straight to the right person on WhatsApp. Nothing sits in your head waiting to be actioned.
Maintenance contacts
J
Johan van Wyk
Plumber
+27 82 345 6789
Active
T
Thabo Mokoena
Electrician & handyman
+27 73 456 7890
Active
+ Add contractor
Maintenance alert preview
Automated alert · on guest report
Hi Johan 🔧 Maintenance report at Sea Point Studio (Unit 12). Guest says: "The hot water takes very long to come through in the shower." Please contact the owner to confirm availability. Ref: #M-0042
05
Your first live guest conversation
That is it. From this point, every guest message gets a reply in seconds — in your voice, from your management number, using the knowledge base you just built. You see everything in your dashboard. Step in anytime.
Live guest conversation
Hi! We're arriving late tonight around 10pm. Will the key safe still work?
AI · 3 seconds
Hi Sarah! Yes, absolutely — the key safe works 24/7. When you arrive, go to the front door and you'll see the key safe on the left. The code is 4821. The lift is on your right in the lobby, take it to the 4th floor and turn right for Unit 12. Let me know if you need anything else! 🗝️
Amazing, thank you! Is there parking?
AI · 2 seconds
Yes! You have a dedicated parking bay — Bay 12 in the basement. Access is via the ramp on Beach Road. Have a great stay! 🚗
You were not woken up once.

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KaapLiving KaapLiving
KaapLiving (Pty) Ltd Cape Town, South Africa taku@tango-cap.com +27 66 293 3042
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